Board of Directors Meeting Approved Minutes

May 5, 2009
Convened: 6:05 p.m.
Adjourned: 7:59 p.m.

Directors Present: Steve Brancamp, Alicia Dienst, Sonny Eboigbe, Steve Maviglio
Barbara Mendenhall and Tammy Walls
Directors Absent: Bonnie Eldon
Staff, Members and Guests Present: See attached sign-in sheet.
Notetaker: Paige Lettington
Timekeeper: None
Meeting Chair: Tammy Walls
Introductions took place.
REVIEW MINUTES OF PRIOR MEETING (April)
Motion to approve minutes as amended or corrected: Steve Maviglio
Second: Barbara Mendenhall
Discussion: None
Amendment to motion: None.
Vote: All in favor
Motion to approve agenda as amended or corrected: Sonny Eboigbe
Second: Steve Brancamp
Discussion: Increase Finance Committee report time to 6 minutes (Sonny), add under
Old Business – 1) Discuss results from Listening Session; 2) Board Retreat (Barbara);
add under New Business – 1) Consider Survey Monkey subscription (Barbara).
Amendment to motion: None
Vote: All in favor

OPEN COMMENT: None
BOARD ANNOUNCEMENTS:
Two comments were made.
GENERAL MANAGER’S REPORT:
Please see written report. The audience was briefed on highlights of the report and the
general manager answered questions from directors and reported on items not included in
his report.

COMMITTEE REPORTS:
Finance Committee:
Next meeting: June 30, 4:30 p.m.
Motion to conduct annual audit with Marsha Kass as auditor: Steve Maviglio
Second: Barbara Mendenhall
Discussion: None.
Amendment to motion: None
Vote: All in favor

The committee chair reported that David Thompson attended the meeting to discus a new class of optional interest-earning shares that would allow owner investment in SNFC above the $300 fair share. The committee recommends SNFC continue studying the idea.
Policy Committee:
Next meeting: May 19, 6:30 p.m.
The committee is in the process of cleaning up the bylaws and reviewing sample co-op by-laws.

Sacramento Co-op Community Fund Committee:
Next Meeting: Unknown
The committee recommended that four organizations receive funds this year. The four organizations are: Women’s Empowerment, Sacramento Regional Conservation Corps, Area 4 Agency on Aging and Sacramento Area Emergency Housing Coalition.
Motion to approve SCCFC’s recommendations: Barbara Mendenhall
Second: Sonny Eboigbe
Discussion: None.
Amendment to motion: None
Vote: All in favor

Twin Pines/Associated Cooperative Community Fund
Next Meeting: Unknown
No report. Ann McCandless not present.

Golden 1 Credit Union
Next Meeting: Unknown
The board is looking at how to help smaller credit unions and bring them into the fold if necessary so they won’t fail.

ECOS
Next Meeting: Unknown
Earth Day celebration was very successful. See written report for more information.
Pesticide Free Sacramento
Next meeting: Unknown
The committee continues to work with Fremont Park personnel to not spray, but the park
will not be organic. They are also working on standards for other parks.

LEAD (Leadership Education and Development):
Next meeting: May 11, 2 p.m. (phone)
BEST is working on final drafts for the next LEADer newsletter to come out prior to the
CCMA conference in early June.

Board Candidate Development and Nominating Committee:
Outreach efforts will be made to reach potential candidates in time for the May 23
deadline to be nominated through the committee. Eleven people have picked up candidate
packets so far.

CONSENT CALENDAR:
None

Old Business
Board training
The NCGA’s Risk Management training was discussed. Scenarios presented at the
training will be discussed throughout the year.

Board retreat
The topics of the retreat included how the Board adds value, work plans and creating a
sustainable board.

Results from listening session
Motion to get someone from Leading Resources with co-op experience to work with:
Tammy Walls
Second: Alicia Dienst
Discussion: None.
Amendment to motion: None
Vote: All in favor

New Business
Merchandising Policy
The Policy Committee presented the revised policy. Paul was concerned about the
requirement for staff to provide “balanced and comprehensive information” about
controversial topics. After discussion, everyone agreed to remove the word
“comprehensive.”
Motion to approve revised policy as presented with the one change noted above:
Steve Maviglio
Second: Barbara Mendenhall
Discussion: None
Amendment to motion: None
Vote: All in favor

Survey Monkey
Motion to continue Survey Monkey with an annual subscription: Sonny Eboigbe
Second: Alicia Dienst
Discussion: None.
Amendment to motion: None
Vote: All in favor

Board Retreat
The board brainstormed a list of other co-ops or like-minded organizations in the area.
See sheet from easel for full results.

OPEN COMMENT:
Six comments were made.

Board Announcements:
None

SUMMARY OF ACTIONS TAKEN:
1. Reviewed and approved April meeting minutes.
2. Reviewed and approved meeting agenda for May.
3. Agreed to do annual audit with Marsha Kass as auditor.
4. Approved SCCF grants for Women’s Empowerment, Sacramento Regional
Conservation Corps, Area 4 Agency on Aging and Sacramento Area Emergency
Housing Coalition.
5. Approved contacting Leading Resources to get someone with co-op experience to
work with board.
6. Approved Merchandising Policy.
7. Agreed to start annual subscription to Survey Monkey.

Respectfully submitted by,
Delfina Vargas
Board Administrator